Avoid accidental modifications: Use Word's read-only feature

In today’s digital office era, protecting important document content is crucial. To prevent accidental editing, Word provides two practical "read-only methods" that allow you to easily ensure the security of your document. PHP editor Yuzai will introduce you to the setting methods of these two methods in detail to help you effectively protect your valuable documents. Continue reading below to learn how to add protection to your Word documents from unauthorized changes.

Method 1:

If you only need to remind the user to use "read-only mode", you can set it as follows.

First, open the Word document that needs to be set to read-only mode, click the "File" menu in the upper left corner to enter the file options.

In the File menu, select the "Information" tab, then click "Protect Document" → "Always open as read-only", and the setting is complete.

After setting, a dialog box will pop up every time the Word document is opened, prompting the user to open it "in read-only mode". After opening a document in "read-only mode", you can edit and modify the content, but the original document cannot be saved.

If you don’t need to be reminded to read it later, you can also cancel it.

First, open the Word document and select "No" in the dialog box.

Then, follow the set operation process and click "File" → "Information" → "Protect Document" → "Always Open in Read-Only Mode" to cancel "Read-Only Mode".

Method 2:

"Method 1" allows you to choose "non-read-only mode" to open the document to modify the document. If you want the document to require a password to be modified in read-only mode, you can set it as follows.

First, open the Word document that needs to be set to read-only mode, click the "File" menu in the upper left corner to enter the file options.

In the File menu, select "Save As" and then choose a location to save the document.

In the "Save As" dialog box, click the "Tools" button in the lower right corner and select "General Options."

After the "General Options" dialog box pops up, enter the password you want to set in the "Password when modifying file" column, then click "OK" and save the file. The "read-only mode" of the Word document will be set. The document can also be edited and modified, but the original document cannot be saved.

As long as you open the document later, a prompt dialog box will pop up. If you want to edit the document directly, you need to enter a password.

If you no longer need the read-only method with a password, you can cancel it.

First, after opening the Word document, enter the originally set password to enter the "non-read-only" mode.

Then follow the setting process and bring up the "General Options" dialog box. You can see that there is already a password in the password field. Delete the password, then save the document. The "read-only mode" with password will be cancelled.

It should be noted that if you forget your password, you cannot cancel it according to the above method.

We can save the document as a new document, that is, modify the file name, or modify the saving directory to make it a new document. We can also remove the "read-only mode". We can also use tools to remove the "read-only mode". ".

For example, Pepsi Niu Word Password Recovery Tool, there are two modules in the tool, the [Retrieve Password] module can be used to retrieve the "open password" of Word documents, and the [Unrestriction] module can remove Word documents without a password. "Restrict editing password" and "Read-only mode".

Just select the corresponding module and follow the prompts.

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