Microsoft Outlook may be the best email client for a Windows 11 device in terms of compatibility and integration with the operating system. This is not surprising since Windows and Outlook are both Microsoft products.
It comprises a clean layout with good search features. It is also customizable to a certain degree. However, because of its extensive features, it may offer a steep learning curve to a first-time user.
We love its feature list. It seamlessly integrates with the Microsoft 365 suite, offers calendar and task functionality, and offers advanced automation. This tool allows you to create appointments and configure time slots.
You get two-factor authentication, strong encryption, and Microsoft’s security infrastructure on Microsoft Outlook
Pros
Cons
Pricing: The Microsoft Store offers a free and paid version. Moreover, a bundled version with Microsoft 365 offers different payment plans.
Alternatively, you may get a complete Standalone version for $159.99.
If you are looking for an open-source email client for Windows 11, Thunderbird is one to consider. For one, it allows you to manage multiple accounts from different providers. Additionally, it is quite easy to set up, too.
Thunderbird’s UI deserves a mention, too. The app offers a clean and smooth user interface that lets users seamlessly switch between views. Tabbed browsing is another nifty addition that allows you to easily switch between email folders and accounts, eliminating the need to constantly go back and forth between your inbox and a single email. You will also be able to personalize the look using a variety of themes.
With an address book and calendar integration, you will seamlessly manage schedules and contacts. You will also profit from its advanced search filtering, which allows you to search for specific emails granularly.
Additionally, you will enjoy solid email encryption using OpenPGP, S/MIME, or TLS/SSL. One of the top features is offline access, ensuring you can work remotely.
Pros
Cons
Pricing: Free
If you’re looking for an email client that has a modern appearance and is easy to navigate, even for beginners, you might want to consider Mailbird. It has a strong search feature that provides quick results and offers multiple views, allowing you to switch between conversation and list view.
We love that it offers drag-and-drop functionality. You may organize emails by dragging and dropping them into new folders.
This email client boasts many integrations that help it extend its capabilities, paving the way for more robust email and app management. It has a ton of integrated apps, including a built-in calendar and task management tool. It even offers chat integrations for WhatsApp and Facebook Messenger, thereby allowing you to reach all your contacts from one place.
Mailbird employs HTTPS and other protocols for protecting data in transmission. You may even add a second layer of security using 2FA.
Pros
Cons
Pricing: This email client comes in three pricing packages:
Spark Mail is reimagining the tools needed to prioritize and manage your inbox. It offers a unified inbox for managing several email accounts. You will be able to use natural language search to filter emails.
The organization is top-notch as it lumps non-priority emails in separate folders and highlights priority senders so that you may easily identify them.
You can easily block unwanted senders, mute irrelevant email threads, set timers for emails to return to the inbox, and more.
It allows you to secure your account using two-factor authentication. You may use standard protocols like IMAP and SMTP to access and send mail. Communication is encrypted, but you must note that emails are not encrypted in transit or otherwise.
Pros
Cons
Pricing: It offers monthly and yearly payment options as follows:
Spike is a Windows email client that lets users see emails in a conversational, chat-like fashion.
One feature that stands out is its AI assistant for emails, notes, brainstorming, replies, and tasks. It saves you time and helps you generate flawless emails that suit the context. You will be able to access several email accounts in a unified feed, too, which is great.
Data is protected using HTTPS, and your messages are encrypted using AES-256 encryption. Like many other clients on our list, Spike guarantees your information will not be sold.
Pros
Cons
Pricing: It comes with three pricing plans:
Designed with a specific goal in mind, Twobird approaches email management somewhat differently than the other clients on our list. The software creates an agenda for you by transforming your inbox into a to-do list where notes, calendar events, and messages are shown side by side. Currently, the service supports accounts from Google and Microsoft. However, this may change soon.
Twobird organizes incoming mail so that critical items appear as to-do items in your inbox. Everything else is placed in Low Priority, which you can move to your primary inbox. The layout is simple but has all the necessary features: a search option to locate threads quickly, a neat list of labels and functions in the sidebar, and buttons for writing mail and adding new notes.
For permission and authentication, Twobird leverages the Open Authentication (Oauth) standard. It lacks a password-protected account system. Thus, the same security measures safeguarding your Google account also secure your Twobird account.
Pros
Cons
Pricing: Free
The sleek, user-friendly interface of eM Client makes it enjoyable to use. You gain access to more than a dozen themes and may personalize almost every element of the user interface to make it uniquely yours.
Contact information, previous discussions, your agenda, calendar, and any pending invites are all shown in the convenient sidebar. It is also possible to move and delete these things.
Additionally, eM Client facilitates chat interaction with XMPP/Jabber, video meeting connectors with Webex, Microsoft Teams, Zoom, and cloud attachment hosting with services like Google Drive, Dropbox, and OneDrive. In transit, eM Client uses TLS/SSL and supports STARTTLS (StartTLS).
Pros
Cons
Pricing: This Windows email client offers the following pricing plans:
Some email clients have robust AI backing. Canary Mail is a good example and the app uses artificial intelligence features from Hugging Face’s open-source language models and OpenAI & Cohere’s technologies.
The interface is clean and modern. It is also very intuitive, allowing users to navigate easily. You get a unified view of emails regardless of the account they belong to. We love the smart prioritization option that lets you see the top-priority emails first. It also has a bulk cleaner tool that lets you delete multiple emails simultaneously. This tool supports robust email scheduling as well.
As far as security is concerned, the client uses end-to-end encryption to protect your emails and also does not collect your personal data.
Pros
Cons
Pricing: It offers three pricing options:
Safe to say, there are a handful of email clients on the market. As such, choosing a service may seem like a daunting task. That said, by focusing on some key criteria, you may be able to choose one that is perfect for your needs. Below, we explore three of the most important elements to consider when selecting an email client.
For most people, the email client is a daily digital companion. Since it has become one of your most used apps, there must be an emphasis on its interface and ease of use.
It would be best to look for a tool with an intuitive interface. This will make getting acquainted with it and mastering its functionalities a breeze. A drag-and-drop layout may be beneficial. You may prioritize a tool with easy customization and filtering features.
The feature set would depend on the scale of work you need it for. You may need a tool that integrates with several applications, or you may be fine with one that works only for Gmail or Microsoft emails.
A great feature to look out for is cross-platform compatibility. This is because you may need it on your mobile devices. There are several features to look out for, but you must be guided by what you consider the most important based on your needs.
Today, security is of utmost importance. First and foremost, you may want to prioritize a service that will not hand over your private data to a third party. You may want to consider using open-source tools since their source code is transparent, allowing you to know how data is used and where it goes.
You also want to consider elements like encryption styles as these guarantee how secure the messages sent over the app may be.
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