How Can I Parse First, Middle, and Last Names from a Single Full Name Field in SQL?

Parsing First, Middle, and Last Name from a Full Name Field in SQL

Introduction

This discussion centers around a common challenge in data processing: extracting First, Middle, and Last names from a single fullname field using SQL. This article explores practical solutions that aim to handle 90% of typical cases.

Method

The proposed method involves a nested series of subqueries, which break down the fullname field into its individual parts. It assumes the fullname is formatted as "First Middle Last," with the middle name being optional.

Examples

The following SQL example demonstrates the approach:

SELECT
  FIRST_NAME.ORIGINAL_INPUT_DATA
 ,FIRST_NAME.TITLE
 ,FIRST_NAME.FIRST_NAME
 ,CASE WHEN 0 = CHARINDEX(' ',FIRST_NAME.REST_OF_NAME)
       THEN NULL  --no more spaces?  assume rest is the last name
       ELSE SUBSTRING(
                       FIRST_NAME.REST_OF_NAME
                      ,1
                      ,CHARINDEX(' ',FIRST_NAME.REST_OF_NAME)-1
                     )
       END AS MIDDLE_NAME
 ,SUBSTRING(
             FIRST_NAME.REST_OF_NAME
            ,1 + CHARINDEX(' ',FIRST_NAME.REST_OF_NAME)
            ,LEN(FIRST_NAME.REST_OF_NAME)
           ) AS LAST_NAME
FROM
  (
  SELECT
    TITLE.TITLE
   ,CASE WHEN 0 = CHARINDEX(' ',TITLE.REST_OF_NAME)
         THEN TITLE.REST_OF_NAME --No space? return the whole thing
         ELSE SUBSTRING(
                         TITLE.REST_OF_NAME
                        ,1
                        ,CHARINDEX(' ',TITLE.REST_OF_NAME)-1
                       )
    END AS FIRST_NAME
   ,CASE WHEN 0 = CHARINDEX(' ',TITLE.REST_OF_NAME)
         THEN NULL  --no spaces @ all?  then 1st name is all we have
         ELSE SUBSTRING(
                         TITLE.REST_OF_NAME
                        ,CHARINDEX(' ',TITLE.REST_OF_NAME)+1
                        ,LEN(TITLE.REST_OF_NAME)
                       )
    END AS REST_OF_NAME
   ,TITLE.ORIGINAL_INPUT_DATA
  FROM
    (
    SELECT
      --if the first three characters are in this list,
      --then pull it as a "title".  otherwise return NULL for title.
      CASE WHEN SUBSTRING(TEST_DATA.FULL_NAME,1,3) IN ('MR ','MS ','DR ','MRS')
           THEN LTRIM(RTRIM(SUBSTRING(TEST_DATA.FULL_NAME,1,3)))
           ELSE NULL
           END AS TITLE
      --if you change the list, don't forget to change it here, too.
      --so much for the DRY prinicple...
     ,CASE WHEN SUBSTRING(TEST_DATA.FULL_NAME,1,3) IN ('MR ','MS ','DR ','MRS')
           THEN LTRIM(RTRIM(SUBSTRING(TEST_DATA.FULL_NAME,4,LEN(TEST_DATA.FULL_NAME))))
           ELSE LTRIM(RTRIM(TEST_DATA.FULL_NAME))
           END AS REST_OF_NAME
     ,TEST_DATA.ORIGINAL_INPUT_DATA
    FROM
      (
      SELECT
        --trim leading & trailing spaces before trying to process
        --disallow extra spaces *within* the name
        REPLACE(REPLACE(LTRIM(RTRIM(FULL_NAME)),'  ',' '),'  ',' ') AS FULL_NAME
       ,FULL_NAME AS ORIGINAL_INPUT_DATA
      FROM
        (
        --if you use this, then replace the following
        --block with your actual table
              SELECT 'GEORGE W BUSH' AS FULL_NAME
        UNION SELECT 'SUSAN B ANTHONY' AS FULL_NAME
        UNION SELECT 'ALEXANDER HAMILTON' AS FULL_NAME
        UNION SELECT 'OSAMA BIN LADEN JR' AS FULL_NAME
        UNION SELECT 'MARTIN J VAN BUREN SENIOR III' AS FULL_NAME
        UNION SELECT 'TOMMY' AS FULL_NAME
        UNION SELECT 'BILLY' AS FULL_NAME
        UNION SELECT NULL AS FULL_NAME
        UNION SELECT ' ' AS FULL_NAME
        UNION SELECT '    JOHN  JACOB     SMITH' AS FULL_NAME
        UNION SELECT ' DR  SANJAY       GUPTA' AS FULL_NAME
        UNION SELECT 'DR JOHN S HOPKINS' AS FULL_NAME
        UNION SELECT ' MRS  SUSAN ADAMS' AS FULL_NAME
        UNION SELECT ' MS AUGUSTA  ADA   KING ' AS FULL_NAME
        ) RAW_DATA
      ) TEST_DATA
    ) TITLE
  ) FIRST_NAME

Special Cases

Handling special cases, such as missing values, trailing spaces, and names with more than three parts, can enhance the accuracy of the results.

Conclusion

This method provides a solid foundation for parsing First, Middle, and Last names from a fullname field in SQL, addressing both typical and special cases. By adapting the solution to specific requirements, you can achieve a significant improvement in name matching and data analysis efficiency.

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