Stay Private and Declutter Your Inbox Using Email Aliases

This article will guide you to create and effectively utilize email aliases to enhance mailbox security, protect privacy, and organize your inbox.

Core points:

• Enhanced Privacy: Use email alias to hide your real email address, protect your digital identity, and prevent major inboxes from suffering from potential security breaches.
• Flexible Control: Email Aliases allow you to quickly create, modify, or delete addresses as needed, thereby dynamically managing your online identity without changing your primary email address.
• Affordable: Setting up email alias, especially using platform-independent tools like SimpleLogin, can be achieved for free or at very low prices, is an economical alternative to expensive professional mailbox hosting services.
• Organize your inbox: Sign up for newsletters and services with an alias and can be easily deactivated afterwards (using the "kill switch") to prevent spam from flooding your primary inbox.
• Professional Image: Connect a custom domain name to your email alias to maintain a professional communication profile and ensure that customers cannot trace the email to your personal or informal email address.

What is an email alias?

Email alias is the only email address you create, it is like a nickname, or a temporary email address that you can use for a specific task. The underlying technology is simple, but it gives you much more functionality than you think.

Email alias can be platform-specific or platform-independent.

Platform-specific alias connect to a specific email client such as Gmail, Outlook, Yahoo, or your business email address (for example, on Rackspace or Godaddy). These aliases are deeply integrated with the provider's ecosystem and cannot be used externally.

Platform-independent alias allow you to connect multiple mailboxes, even from different email providers, and create alias for all mailboxes. This is a better and more simplified way to manage alias.

Why should email alias be used?

Email alias has four main uses:

• Protect your primary inbox: Email alias protect your primary inbox. No one will know your real email address. Aliases will hide your email address and protect your digital identity. The alias have little to do with your real mailbox in terms of meaning, wording, or redirection. For example, your real email address might be <me></me>, and one of the alias might be <imarockstar></imarockstar>—there is no connection between the two.

• Control your identity: Email alias gives you control over your online identity. They can be created, enabled, and disabled in one click. If you are like me, you may be around 11 years old, maybe you created your primary email address in middle school. This address is certainly no longer relevant to your use cases and interests as an adult. However, you can't look back. You can't delete it because all your friends and colleagues use it for important reasons and you can't replace it anywhere online. You are trapped. Email aliases can be created, renamed, redirected, deactivated and deleted in one click. No complicated setup required, no obstacles required.

• Send Email: Alias ​​can be used to send emails, making it ideal for businesses who want to save on their business email address. Yes, you can pay for each team member’s Google Workspace account…or you can use a free Gmail account and set up your professional online identity with an alias! Yes, you read that right. You can connect domain names to platform-independent email alias generators and create aliases with your professional domain names that redirect messages to free mailboxes on Gmail, Outlook, Zoho, and ProtonMail. For example, if your domain is youubet.com and you connect it to the alias generator service, you can create alias , and <info></info> on the same domain—and redirect the email to you—and Real Gmail inbox <support></support>. <talent></talent><me></me>

Your customers will never know the source, and you can use alias to show your professional image as much as possible!

Free or very affordable!
• If you are not interested, we won't talk about it. This is where it is innovative. ?You can get your alias for free or for a very, very cheap fee – of course much lower than professional email hosting! (I mean very verylow!)

How to create email alias in Gmail?

You are likely to have a Gmail account. If you only need an alias and you don't intend to use it for your business needs, you can create a free alias from your Gmail client

.

The operation method is as follows:

Login to Gmail and select the settings icon in the upper right corner.

1. 

   Click "View all settings".

2. 

   In the top menu bar, select Accounts and Import.

3. 

   Select "Add another email address" under "Send email as".



4. Add a new email address and make sure "Deem as an alias" is selected.

   

5. When you are finished, select the address you want to send from when sending the email. Recipients will see that the email comes from the address you selected .

That's it!

As you can see, this is not a very useful alias. You still need two email addresses, all you do is connect them to the same email inbox and possibly hide your real email address from the recipient.

However, you are not optimizing your time or money, as you still need to have two accounts at two different providers.

How to create platform-independent alias?

If you want a completely platform-agnostic alias, one of the available solutions is SimpleLogin. (Disclaimer: I personally have a connection with SimpleLogin.)

To create a SimpleLogin account, visit https://simplelogin.io and register for free.

1. Go to https://simplelogin.io and register for free. Click "Register" in the upper right corner.

   

2. Enter your email address and SimpleLogin account password.

   

3. SimpleLogin will send the verification email to the address you entered.

   

4. Click "Verify Email" in the email you just received.

   

5. You will be redirected to your SimpleLogin dashboard! Be sure to follow the bootstrapping tutorial as it provides important information and can be completed in just a few minutes. ?

   

6. Your The first alias is already in the dashboard. This is to receive email newsletters from SimpleLogin. If you want to stop receiving it – you guessed it – just click the toggle switch and the alias will be disabled.

   

7. Now something interesting has begun! Click "New Custom Alias".

   

8. Select your favorite aliases and domains from the list of publicly available free domain names offered by SimpleLogin for all accounts.

   

9. Select the real email address that will receive emails sent to this alias (you can select multiple ones when connecting multiple email addresses!)

   

10. That's it; your platform-independent alias are ready. It's simple, isn't it? ?

    

Before continuing, it is best to test whether the alias works as expected. We just need to send an email to the alias we just generated. Let's do it from Gmail.

This is our newly created alias! Let's send an email.

If everything works as expected, we should now receive the email in the email address 82jia@slmail.me, giorgiositepoint@protonmail.com associated with your alias. Let's check it out!

It's that: This is the email sent to the alias. Very beautiful, isn't it? It feels like magic.

To confirm that our identity is indeed protected, let us reply to emails from our inbox.

If everything works as expected, we should now receive a reply in our Gmail inbox where the "Sender Address" shows our alias, instead of our real Proton incoming box.

The truth moment...

Great!

To give a quick review, we:

• Created a platform-independent alias that can be connected to multiple mailboxes
• Send an email to the alias we just created
• Email received in the connected mailbox
• Reply to this email
• Received a reply from our alias instead of the real email address

All of this is free.

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Tools for creating email alias

SimpleLogin is not the only tool to create email alias. There are other tools that allow you to create platform-independent, beautiful, and easy to use alias.

The following are some:

• Firefox Relay
• AnonAddy
• 33Mail
• DuckDuckGo

How to connect a custom domain to an alias

At the beginning of this article, I mentioned that you can use tools like SimpleLogin instead of professional email hosting .

To do this, you need to connect your domain name

to the tool via DNS records. Don't worry, it's much simpler than you think.

How to Send Email from an Alias ​​Address

Now, we will learn how to use your alias to send emails. After all, if you can only receive mail, you can't use alias for business purposes, right?

Luckily, sending emails from an alias is very easy. The first time, it will feel a little complicated, but keep doing it and it will be second nature to you. SimpleLogin’s team and other teams around the world use aliases every day to manage internal operations, transfer email aliases from one person to another, and hide their emails.

Carrange your inbox using email alias

Millions of emails are sent every day, 85% of which are spam. Now, our main mailbox looks like a nightmare has become a reality.

Thanks to the alias, you have two superpowers:

Stop switch

• Stop spam
• Stop spam and protect your online privacy

Let's talk about the second superpower, okay?

Currently, we have only created one alias. However, SimpleLogin and other competitors such as AnonAddy, Firefox Relay, and 33Mail also offer Chrome extensions that you can download for free.

Chrome extension adds a small icon next to the mailbox input field of each registration form on the internet.

It looks like this:

Conclusion

In this guide, we explore many use cases related to email aliases, including client (such as Gmail aliases) and platform independent (such as SimpleLogin aliases).

Ten thousand users start using alias to protect their privacy and eventually start using email as they did in the past.

To give a quick review, we have seen:

• Email alias can be used to save costs of professional email hosting solutions (thanks to reverse alias)
• Alias ​​controls your subscription to newsletters
• Using email alias, spam will become the past
• Each alias can be connected to a custom domain name, making email more efficient
• Alias ​​has additional extra features depending on the provider, such as transfer
• Open source email alias exist and are less risky than trusting third parties without open source code
• Email alias is an excellent tool to protect your primary mailbox inbox.

FAQs about email alias (FAQ)

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