How to Change the Default Fonts in the Microsoft 365 Apps on Windows

Customize Default Fonts in Your Microsoft 365 Apps

Many Microsoft apps share a default font, but you can personalize each one. While you can't change all apps simultaneously, here's how to adjust individual programs. Note that these changes won't retroactively affect existing documents or templates.

Word:

To modify Word's default font, locate the "Font" group on the "Home" tab. Click the small arrow in the bottom-right corner of this group to open the Font dialog box.

Choose your preferred font, style, size, and color. A preview appears at the bottom.

Click "Set As Default" and check "All Documents Based On The Normal Template" to apply the changes to all future documents. Click "OK".

Excel:

Open Excel's options (File > Options or Alt F T). Navigate to the "General" tab and scroll to "When Creating New Workbooks." Select your desired font and size, then click "OK."

This change impacts new workbooks only, including column and row headers. (Note: While Comic Sans is shown in the example, it's not recommended for formal documents!)

PowerPoint:

PowerPoint doesn't offer a direct default font setting. Instead, create a custom template:

1. Start a new presentation. Go to "View" > "Slide Master."

2. In the "Background" group, use the "Fonts" dropdown to select your font or click "Customize Fonts."

3. Click "Close Master View." Save the presentation as a PowerPoint Template (File > Save As > PowerPoint Template).

This template will appear in the "New" menu, allowing you to create new presentations with your chosen font.

OneNote:

In OneNote, open Options (File > Options or Alt F T). Under the "General" tab, adjust the "Default Font" settings.

Changes apply to new notes and pages, not existing content.

Outlook:

Click the settings cog (top-right). Select "Email" > "Compose and Reply." Adjust the font settings as desired; a preview is available. Click "Save."

This affects new emails and replies, not existing drafts.

Remember to choose fonts appropriate for each application and its intended use. Clarity and readability are key!

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