How to record audio and get transcripts in Notes on iOS 18

The iOS 18 Notes app adds a voice memo function to support real-time transcription! This feature makes recording meetings, lectures, interviews or personal ideas more convenient and efficient.

iOS 18 not only has a comprehensive upgrade to the system, but its built-in applications have also been significantly improved, among which the upgrade of the Notebook app is the most practical. Now users can record voice memos directly in the Notes app and convert voice into text in real time.

This function is widely applicable, such as recording classroom lectures, interview conversations, or personal thinking. Users can listen to voice memos and view text at any time, and can even export text to other apps (e.g., sharing meeting minutes). It should be noted that the voice memo app for iOS 18 also includes transcription features, which can be used as an alternative to note-taking apps.

Step recording of voice memos:

1. Open the Notes app on your iPhone and click the paper clip icon in the Notes toolbar.
2. Select "Record Audio".
3. Use the big red button displayed on the screen to start recording, click Pause again or continue recording. Multiple clips can be recorded in one audio file.
4. Playback control is simple and easy to understand: Use the play button to listen to recorded content, use the left and right jump button to fast forward or rewind in 15 seconds. Note: Recording cannot continue unless the end of the audio is reached.
5. Click the speech bubble icon in the lower left corner to switch between the sound view and the transcription view. Record in transcription view and the text will be updated in real time. The text is highlighted when the audio is played.

After enabling the iPhone's Assistant feature, more additional features are available. For example, clicking the Summary button at the top to view the AI-generated voice summary, which is useful for longer audio clips such as meetings and presentations.

Record the top display of date and timestamps for easy identification. Click the three dots in the upper right corner and select "Rename" to name the recordings to avoid multiple recordings being named "New Records". After recording is completed, click "Finish" to save it to the note.

Access voice memo:

Records are displayed in notes in small embeddings, and there can be multiple recording clips in the same note. Each embedded recording contains an AI-generated preview summary and displays the clip length and title. Click the play button to play the audio.

Click on the title of the voice recording to return to the main recording screen. Here you can listen to clips, view full transcription text, and add more audio to the end of the file. Click Finish or swipe down from the top to return to the note.

On the recording and transcription screen, click on the three dots in the upper right corner to find more options. The menu allows you to add full transcript text to your notes, copy the transcript text to your iPhone clipboard (for paste into other apps), or search for transcript text.

You can also save the audio clip to the File app on your iPhone, or share it to other apps. Finally, there is also a "delete" option to delete recorded audio and its attached transcript text. The content after deletion cannot be restored, please be cautious (there will be a confirmation prompt before deletion).

This transcription feature is also suitable for existing audio recordings without re-recording. Click the paperclip icon in the note, select "Attach File", select the audio file, which will be embedded into the note like a live recording. Click on the audio file to view the transcription text.

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