The best Zoom tricks and add-ons for your video chats

Zoom video conferencing skills: make full use of its functions to improve meeting efficiency

Whether you are collaborating with a global team or working from home, a video conferencing platform is crucial. Zoom is popular for its ease of use, stability and rich features, and is suitable for meetings of all sizes, from large work meetings to family gatherings.

This article will explore the practical skills and settings of Zoom in depth to help you become a Zoom expert.

Understand the Privacy Policy

Be sure to read its privacy policy carefully before using Zoom. Zoom collects data on your device information, location, and even jobs and employers. While Zoom promises not to sell your data, it will be used for targeted advertising and other commercial purposes. Ultimately, you need to judge for yourself whether you trust Zoom's secure and responsible use of the data.

Use group discussion room with clever use

The breakout room feature allows you to create smaller discussion groups in large meetings, increasing engagement and decision-making efficiency. Enable the breakout room feature in "Conference (Advanced)" set on the web. As a moderator, you can create groupings by clicking on the "Broken Room" on the toolbar and assign participants in advance (select "Enable before hosting" in "Schedule meetings").

Master the shortcut keys

Zoom's shortcut keys save a lot of time. For example, Alt A (Mac: Cmd Shift A) mutes/unmutes; Alt F (Mac: Cmd Shift F) switches full screen mode; Alt F1 (Mac: Cmd Shift W) switches to the active speaker view/gallery view. For more shortcut keys, please refer to the official Zoom document. You can also customize the shortcut keys in "Video Settings".

Efficient screen sharing

Screen Sharing is suitable for a variety of scenarios, such as online quizzes or presentations. In the Zoom desktop application, click Share Screen on the toolbar to select a shared desktop or a blank whiteboard. In the mobile app, click "Share Phone" to share your phone or tablet screen or picture. Please note that mobile phone screen sharing is full screen sharing, and notifications will also be displayed in Zoom meetings.

Optimize personal image

Zoom's "Template My Appearance" setting makes your videos clearer and brighter. On the computer, click the small arrow next to the video icon and select "Video Settings"; on the mobile, click "More" > "Conference Settings".

Record meeting

The host needs to set it on the Zoom webpage in advance. All participants are notified when recording. The recording function facilitates meeting review and sharing. To record manually, just click the "Record" button on the toolbar (Desktop version only).

Get meeting minutes

Paid Zoom users can obtain text records of the meeting, which facilitates review of the discussion content and eliminates the hassle of manual recording. The host needs to click "Audio Record" in "Cloud Recording" on the web page to process video recording. You can choose to add the record as a subtitle to the video, or save it as a separate file.

Using virtual background

The virtual background feature makes your meeting background more interesting. In the desktop application, click the small arrow next to the video icon and select "Video Settings" > "Virtual Background"; on the mobile side, click the "More" menu. You can choose to preset background or upload custom pictures or videos. For best results, make sure your background differs significantly from your face color.

Create virtual backgrounds with Canva

Canva's Zoom background creation tool allows you to quickly create custom backgrounds. You can choose to preset the scene or create a custom background with pictures, shapes, and text. Canva is available for free on any device.

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