Use Google Drive's Search Chips and never lose a file again

Ironically, finding files in Google Drive, a product of the world's leading search engine, can be challenging. Google addresses this with its enhanced Search Chips feature. This powerful tool simplifies the search process by allowing you to combine multiple search criteria, such as file type, owner, and location, to pinpoint even the most elusive documents.

Search Chips offer a more intuitive and accessible alternative to the traditional Advanced Search filters (which remain available for more granular control).

Mastering Google Drive Search

The term "Search Chips" aptly describes the feature's visual representation in the Google Drive interface. Similar to Gmail's filtering buttons, Search Chips provide a series of interactive filters.

[Related: Enhance your workflow with the new Google Drive for Desktop app]

To utilize Search Chips, simply enter a keyword in the search bar and press Enter. A row of filter buttons will appear above the search results.

Clicking each button reveals a dropdown menu for refining your search. The options are:

• File Type: Filter by file format (Docs, Sheets, PDFs, ZIPs, images, etc.). You can also specifically search for folders and shortcuts.

• People: Search by file access. Filter by files owned by, created by, or shared by specific individuals. A search bar allows you to find individuals not listed.

• Last modified: Filter by date using pre-defined ranges (Today, Last 7 days, etc.) or a custom date range.

• Location: Specify the search location: Anywhere in Drive, My Drive, Shared with me, or Trashed. Remember, trashed items are only retained for 30 days.

• Title only: Restrict the search to document titles, excluding content.

• To do: Filter by action items: Follow-ups, Suggestions, Comments assigned to me, Review and accept (ownership transfers), Pending my approval, and Requested by me (approval requests).

[Related: Unlock Google Drive's full potential with these 20 tips and tricks]

These improvements aim to streamline your search experience and boost productivity.

This article has been updated. It was originally published on February 18, 2022.

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