Google Calendar now lets everyone line up their schedules perfectly

Scheduling meetings shouldn't be a headache. Google Calendar's Appointment Schedule feature simplifies the process, letting others book time slots within your availability. This guide details how to set up and use this powerful tool, whether you're a free or paid Google user.

Setting Up Your Appointment Schedule:

Begin by opening Google Calendar in a web browser and selecting "Create" (top left). Choose "Appointment Schedule" from the menu.

1. Name Your Schedule: Give your schedule a descriptive name (paid users can create multiple schedules).

2. Set Appointment Duration: Define the standard meeting length (5 minutes to 23.1 hours). Multiple slots can be booked per day.

3. Set General Availability: Specify your available time blocks for each day. Use the " " to add multiple windows and the copy icon to duplicate settings across weekdays. Adjust weekend availability as needed.

4. Refine Scheduling Options: Set the scheduling window (immediately or specific dates), booking advance notice, buffer time between appointments, and maximum daily bookings. Free users select a single calendar for availability; paid users can use multiple calendars.

5. Calendar Busy Status: Appointment Schedule checks your Google Calendar for conflicts.

6. Customize Booking Page Details: Set your booking page photo, name, location (physical or virtual), conferencing method (Google Meet, phone, or unspecified), and a description of your services. Paid users can integrate Stripe for payments.

7. Create a Booking Form: Customize the information required from those booking appointments (name, email, phone number, custom fields). Paid users can require email verification.

8. Set Email Reminders: Configure email reminders for scheduled appointments (paid users have more options).

Save your settings to complete the setup.

Editing Your Appointment Schedule:

To edit, locate your schedule on the calendar (it appears as a repeating event), open it, and click the pencil icon. You can delete specific days or the entire schedule.

Sharing Your Booking Link:

Open your schedule, click "Open booking page," then "Share." Copy the link to share via email, text, or social media. You can also embed the booking widget on your website.

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