How to print on Mac

Printing on a Mac: A Comprehensive Guide

We've all been there: a perfectly crafted document demands a physical copy. Fortunately, printing on a Mac is surprisingly simple. This guide covers various methods, customization options, printer management, and even some helpful third-party apps to streamline the process.

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Printing Any Document

Printing PDFs, photos, and text files is straightforward using the built-in print function within most applications. Each app offers options to adjust layout, paper size, and print quality.

Printing from Finder (The Quick Method)

For speedy printing without needing document modifications:

1. Launch Finder (Dock or Spotlight – Command Space).

2. Locate your file.

   

3. Select the file.

   

4. Go to File > Print (or Command P).

The print settings dialog will appear, allowing you to choose your printer, color settings, orientation, scaling, and more.

Streamlining with Craft

Finding files can be a pain. Craft is a fantastic file management app that centralizes your documents, simplifying the search process. Print directly from Craft by exporting as a PDF or using its Print Export feature.

Craft also enhances document creation with markdown support, link insertion, high-quality media, and a built-in AI assistant.

Application-Specific Printing

Printing from applications like Pages, Preview, and Notes follows a similar process:

Printing with Pages

1. Open Pages (Finder > Applications > Pages).

2. Open your document.

3. File > Print (or Command P).

4. Adjust settings > Print.

   

Pages allows saving print presets for recurring settings.

Printing with Preview

1. Open Preview (Finder > Applications > Preview, or double-click your file).

2. File > Print (or Command P).

3. Adjust settings > Print.

   

Printing with Notes

1. Open Notes.

2. Select your note.

3. File > Print (or Command P).

4. Adjust settings > Print.

   

Notes offers a wide range of paper size options.

Printing from a Web Browser (Chrome Example)

Printing from a web browser might include unwanted elements. Use print settings to select pages, adjust margins, and remove headers/footers. Saving as a PDF first is recommended for more control.

1. Open your webpage.

2. File > Print (or Command P).

3. Manage settings > Print.

   

Automating with Keysmith

Keysmith creates custom keyboard shortcuts (macros) to automate repetitive tasks, including printing. Record your print actions to create a personalized shortcut.

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AirPrint for Wireless Printing

AirPrint enables wireless printing from any Apple device without installing additional software. Ensure your printer supports AirPrint and is on the same Wi-Fi network.

1. Open your document.

2. File > Print (or Command P).

3. Select your AirPrint printer.

   

Adding and Managing Printers

To add or manage printers:

1. Go to System Settings.

2. Click Printers & Scanners.

3. Click Add Printer, Scanner, or Fax.

   

You can delete printers, set defaults, and add a Dock icon for drag-and-drop printing.

Conclusion

Printing on a Mac is efficient and customizable. Craft and Keysmith offer further enhancements for organization and automation. Setapp provides access to these and many other helpful apps.

FAQ

• Where are print settings? Access them through the print dialog (File > Print or Command P).
• How to open printer settings? System Settings > Printers & Scanners.
• Print shortcut? Command P, or create custom shortcuts with Keysmith.

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