how to share google calendar with someone

How to Share Your Google Calendar with Someone

Sharing your Google Calendar is a straightforward process. First, open your Google Calendar. Locate the calendar you wish to share; you might have multiple calendars for different aspects of your life (work, personal, etc.). Click on the three vertical dots (more options) next to the calendar's name in the left-hand sidebar. Select "Settings and sharing."

On the settings page, you'll find a section labeled "Share with specific people." Click the "Add person" field. Type in the email address of the person you want to share the calendar with. You'll then need to choose their permission level. The options typically include:

• See all event details: This gives the recipient access to all information about your events, including titles, descriptions, locations, and times.
• See only busy/free information: This option only shows the recipient whether you're busy or free during specific time slots, without revealing any event details.

Once you've selected the appropriate permission level, click "Send." Google will send an email notification to the recipient, inviting them to access your calendar. They'll need to accept this invitation before they can see your calendar. Remember that you can share multiple calendars with the same person, but you will need to adjust the permissions for each calendar individually.

Can I Restrict What Someone Sees When I Share My Google Calendar?

Yes, absolutely. As mentioned above, Google Calendar offers granular control over what a recipient sees. The key lies in the permission level you choose when sharing. The "See only busy/free information" option provides the most privacy, hiding all event details while only revealing your availability. This is ideal for situations where you want to avoid oversharing personal information but still want to coordinate schedules. Even with "See all event details" selected, you maintain control over what information you include in your event descriptions; you can choose to leave out sensitive details or keep descriptions vague.

How Do I Stop Sharing My Google Calendar with Someone?

Removing someone's access to your Google Calendar is equally simple. Follow the same steps as sharing: Open your Google Calendar, click the three vertical dots next to the calendar's name, and select "Settings and sharing." In the "Share with specific people" section, locate the person you want to remove. To the right of their email address, you'll see their current permission level. Click the three vertical dots next to their email address. Select "Remove" to revoke their access completely. The person will no longer be able to view your calendar after this action.

What Happens If I Share a Google Calendar with Someone Who Doesn't Have a Google Account?

If you attempt to share your Google Calendar with someone who doesn't have a Google account, they won't be able to directly access it through the standard Google Calendar interface. The invitation email will still be sent, but they won't be able to accept it in the same way as a Google user. They may see a message indicating they need a Google account to view the calendar. Essentially, sharing with a non-Google account user is not a functional method of sharing your calendar. Consider using alternative methods of sharing scheduling information, such as a simple email outlining your availability or using a different scheduling platform compatible with non-Google users.

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