How to add image or photo to Outlook email signature

This guide shows you how to add photos and images to your Outlook email signature, including making them clickable. Personalize your emails, promote your brand, or simply make a statement with a picture in your signature.

Adding a Photo to Your Outlook Signature

These steps work for Outlook 365, 2024, 2021, 2019, and earlier versions:

1. Access Signature Settings: Open Outlook, go to File > Options > Mail > Signatures. This opens the Signatures and Stationery dialog. Create a new signature or select an existing one.
2. Position the Image: Place your cursor where you want the image in your signature.
3. Insert the Image: Click the Insert Picture button (looks like a mountain and sun) on the toolbar.
4. Select Your Image: Choose your image (.png, .jpg, .bmp, .gif).
5. Image Properties: Right-click the image to adjust size, alt text, brightness, etc. Use the Picture… option.
6. Adjust and Save: Use the Format Picture dialog to refine your image. Remember to keep Lock aspect ratio checked. Click OK to save.

Set this as your default signature or add it manually to individual emails.

Adding Images in New Outlook and Web App

1. Access Signature Settings: Click the Settings gear icon, then Accounts > Signatures.
2. Select or Create a Signature: Choose an existing signature or create a new one.
3. Insert Image: Click Insert pictures inline, browse for your image, and select it.
4. Resize and Save: Resize by dragging corners or right-click for more options. Use Size > Best fit. Click Save. Example:

Adding Hyperlinks to Images

1. Insert Image: Add the image to your signature as described above.
2. Select Image: Click the image.
3. Insert Hyperlink: Click the Insert hyperlink button (chain link icon) or use Ctrl K.
4. Add URL: Enter the URL in the Address field. Click OK. New Outlook/web uses similar methods.

Image Size Recommendations

• Dimensions: Aim for 300-400 pixels wide and 70-100 pixels tall. Keep mobile in mind (
• File Size: Under 100 KB for fast loading.
• Aspect Ratio: Lock aspect ratio to avoid distortion.
• Resolution: 72 dpi is sufficient.
• Testing: Send a test email to check appearance.

Using Templates (Shared Email Templates Add-on)

This add-on simplifies signature creation:

1. Choose Layout and Theme: Select from pre-defined options.
2. Add Details: Input your information.
3. Insert Pictures: Upload images from OneDrive, SharePoint, or a URL. Add hyperlinks as needed. Add to Outlook by double-clicking or set as default.

By following these steps, you can create a professional and effective email signature with images.

The above is the detailed content of How to add image or photo to Outlook email signature. For more information, please follow other related articles on the PHP Chinese website!