New Outlook ribbon: customize and change from simplified to classic

This guide provides a comprehensive overview of the new Outlook ribbon, its customization features, and tips for effective navigation. The new Outlook for Windows, default since 2024, features a redesigned ribbon, available in classic and simplified layouts.

The Outlook Ribbon, located at the top of the application, houses commands for email, calendar, and other functions. Its size can be adjusted for optimal screen usage.

Classic Ribbon: This larger ribbon displays all commands, familiar to classic Outlook users. However, it's not customizable.

Simplified Ribbon: This default layout prioritizes frequently used commands, saving screen space. Less-used commands are accessible via an overflow menu (three dots). Crucially, it's fully customizable.

Key Simplified Ribbon Features:

• Modern, minimalist design.
• Intuitive command placement.
• Extensive customization options (add, remove, rearrange buttons and groups).
• Adaptive design for various screen sizes.

Customizing the Simplified Ribbon:

1. Open the new Outlook and select "Mail."
2. Go to the ribbon tab ("Home" or "View").
3. Click the three dots ("More options"), then "Customize."

4. Add/remove commands, group them, and rearrange as needed.
5. Click "Save."

Customization Notes:

• Only the simplified ribbon is customizable.
• Customizations apply only to the currently selected email account.
• Customization is currently limited to the Mail ribbon.

Detailed Customization Steps:

• Adding Buttons: Select commands (e.g., "Rules," "Meeting," "Block") in the "Customize" window.

• Removing Buttons: Use the cross button or uncheck commands in the "Buttons" section.

• Reordering Buttons: Drag and drop buttons within or between groups.

• Adding Custom Groups: Click "Add Group," name it, and drag it to the desired location.

• Removing Groups: Use the trash icon next to the group.

• Showing/Hiding Labels: Choose "Show Labels Always," "Hide Labels Always," or "Show Labels as Space Permits."

• Resetting to Default: Click "Reset all changes."

Switching Between Ribbon Layouts:

Use the "Ribbon display options" button (downward caret) to toggle between "Classic ribbon" and "Simplified ribbon."

Personalize your Outlook ribbon for a streamlined and efficient workflow.

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