Outlook signature templates: customize visually or using HTML

Master the art of creating professional email signatures in Outlook 365! This guide covers creating personal, team, and company-wide signatures using templates, offering both free and customizable options.

For a quick start, leverage Microsoft's free email signature gallery:

1. Download a Template: Browse the Microsoft signature gallery and download a template using the "Customize in Word" option.
2. Copy from Word: Open the downloaded template in Word, select all (Ctrl A), and copy (Ctrl C).
3. Paste into Outlook: Create a new signature in Outlook (see instructions for classic and new Outlook if needed) and paste the copied content (Ctrl V).
4. Personalize: Customize text, formatting, images, and add hyperlinks.
5. Save: Save your customized signature.

Note: Free templates lack HTML, potentially causing formatting issues after pasting. Enable editing in Word if necessary. Consider pasting into a new email for easier customization. HTML templates offer better preservation of formatting.

For more advanced control and consistent branding, explore customizable templates:

1. Choose Signature Type: Select personal, team, or company-wide.
2. Select Theme & Layout: Choose from pre-defined color themes and layout templates. Customize by adding or removing fields.
3. Personalize: Add details (name, job title, etc.), social media icons, logo, and disclaimers. Link fields to user data for automated updates in team/company signatures.
4. Style & HTML: Use advanced styling options or switch to the HTML editor for direct code manipulation.
5. Save & Insert: Save the signature and insert it into emails or set it as your default.

Elevate your email communication with professionally designed signatures! Consider a free trial of Shared Email Templates for efficient signature creation.

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