Email signatures in new Outlook and web: how to make, add and update

This guide provides a comprehensive overview of creating, managing, and utilizing email signatures within the new Outlook application and its online counterpart. Professional email communication benefits significantly from well-crafted signatures, serving as digital business cards that leave a lasting impression. This guide simplifies the process, covering various aspects of signature management.

Key Features Covered:

• Creating signatures in the new Outlook app and Outlook on the web.
• Adding hyperlinks to signatures for easy access to websites and resources.
• Incorporating images, such as logos or personal photos, to enhance visual appeal.
• Setting up automatic signatures for new messages and replies/forwards.
• Manually inserting signatures for specific emails.
• Updating and modifying existing signatures.
• Deleting unwanted signatures.
• Understanding the cloud-based storage of signatures in the new Outlook.

Creating Signatures:

The new Outlook app simplifies signature creation. Access the settings menu (gear icon), navigate to Accounts > Signatures, and click "New signature." Input your desired signature text, utilize formatting tools, and save your creation. The process is similar for the Outlook web app, found under Settings > Account > Signatures.

Adding Hyperlinks and Images:

Enhance your signature with hyperlinks and images. To add a hyperlink, select the text or image, click the "Insert link" icon (or Ctrl K), and enter the URL. Images are inserted using the "Insert pictures inline" button, allowing for customization via right-clicking.

Automating and Managing Signatures:

For efficiency, set default signatures for new messages and replies/forwards. This is done within the signature settings, selecting the appropriate signatures from the dropdowns. Manual insertion allows for context-specific signature selection during email composition.

Updating, Deleting, and Storage:

Updating signatures involves accessing the signature settings, selecting the signature, making edits, and saving changes. Deleting a signature is straightforward: select the signature and click "Delete." Unlike the classic Outlook, the new version stores signatures in the cloud, ensuring synchronization across devices.

This guide empowers users to create professional and personalized email signatures, enhancing their digital presence and communication effectiveness.

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