Excel Filter: How to add, use and remove

This tutorial shows you how to effectively filter data in Excel. We'll cover filtering text, numbers, and dates, using search functions, and filtering by color or cell value. We'll also show you how to remove filters and troubleshoot common issues. For large datasets, finding relevant information can be a challenge, but Excel's Filter tool simplifies this process.

- What is Excel Filtering?

• Adding Filters in Excel
• Applying Filters in Excel
• Filtering Multiple Columns
• Filtering Blanks/Non-Blanks
• Advanced Filtering Techniques:
  • Text Values
  • Numbers
  • Dates
• Filtering by Color
• Search-Based Filtering
• Filtering by Selected Cell Value/Format
• Reapplying Filters After Data Changes
• Copying Filtered Data
• Clearing Filters
• Removing Filters
• Troubleshooting Filter Issues

What is Excel Filtering?

Excel's Filter function (also known as AutoFilter) quickly displays only relevant data, hiding the rest. You can filter rows by value, format, and criteria. After filtering, you can copy, edit, chart, or print only the visible rows without altering the original data order.

Filtering vs. Sorting:

While both are useful, filtering and sorting differ: Sorting rearranges the entire table (alphabetically, numerically, etc.), while filtering hides irrelevant rows, leaving the original order intact.

Adding Filters:

Ensure your data has a header row. Select any cell in your data, then:

1. Data Tab: Click the "Filter" button in the "Sort & Filter" group.
2. Home Tab: Click "Sort & Filter" > "Filter" in the "Editing" group.
3. Shortcut: Ctrl Shift L

Dropdown arrows will appear in each header cell.

Applying Filters:

Click a column's dropdown arrow. Uncheck "Select All," then check the desired values and click "OK." The arrow changes to a filter button indicating active filters.

Filtering Multiple Columns: Repeat the process for each column.

Filtering Blanks/Non-Blanks:

To filter out blanks (show non-blanks): Check "(Select All)," then uncheck "(Blanks)." To show only blanks: Uncheck "(Select All)," then check "(Blanks)."

(The rest of the tutorial continues in a similar fashion, paraphrasing and restructuring the original text while maintaining the information and image placement.)

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