Practical Word skills sharing: organize information and turn messy ID cards into order

Word As the most frequently used software in the workplace, many seemingly simple and inconspicuous skills can be of great help at critical moments, saying goodbye to overtime work. Starting today, I will share with you some tips on using Word. This article will share with you how to organize messy ID card information and make it tidy. I hope it will be helpful to you!

The following is a weird employee information table:

Look, there are so many cells that I can’t bear to use, all of them The data is all squeezed into one cell. This is the rhythm of using Excel as Word. Is it blocked?

Now we need to organize this information, with names and ID numbers in separate columns. Think about it, what should we do?

1. Create a new Word document

Since you use Excel as Word, you need to ask Word to help.

First create a new Word document, copy the content in Excel, and paste it into the Word document.

2. Bring up the replacement dialog box

Press Ctrl H to bring up the replacement dialog box and set as shown below.

【Search content】Enter <span style="color: rgb(255, 0, 0);">[0-9X]{1,}</span>

[0-9X] It means any number and the letter X. {1,} represents a string of more than one character.

Together, it is to search for a string of more than one character consisting of any number and the letter X, which is the ID number.

【Replace with】Enter <span style="color: rgb(255, 0, 0);">^t^&^p</span>

##^t is the tab character, ^& represents the character to be searched for, and whatever it is searched for represents. ^p is a newline character.

To put it all together is to add tab characters and names in front of all the ID numbers to be searched, and add line breaks after them, so that each group of names and ID cards is on a separate line.

Click the [More] button and check [Use Wildcards].

Click [Replace All]

The effect after replacement:

3 , Set cell format

In Excel, first select the two column labels used to store data, and set the cell format to text.

Return to Word, press Ctrl A to select all content. Press Ctrl C again to copy.

Go back to Excel, right-click cell B1, and select [Match target format] in the paste options.

4. The finished effect

Recommended tutorial: "

Word Tutorial》

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