How to use system-wide live subtitles on Windows 11

Windows Accessibility functionality and features have been slowly growing. The Windows 11 22H2 update brings some new features, including the ability to use system-wide live captions on your system. This is a much-requested feature, especially since other platforms started including it last year. Let us know more about it.

What are system-wide live subtitles in Windows 11?

As the name suggests, system-wide live subtitles help you generate subtitles for any audio currently playing on your system.

This is an important accessibility feature for hearing-impaired users and can also be used to generate subtitles in unsupported applications.

You can also use live subtitles to transcribe audio files and make inaudible audio. System-wide live captions are bundled with Windows 11 22H2 out of the box, and you can start using them if the updates are currently installed on your system.

Live Subtitles processes your voice data and other audio files locally. Your data is never shared with Microsoft servers and never uploaded to the cloud. You can read more about the Live Captions privacy statement at this link.

How to enable system-wide live subtitles

Here’s how to enable system-wide live subtitles on Windows 11.

Requirements:

• Internet Connection
• Windows 11 22H2 Update

Guidelines:

Press Windows i and click Accessibility.

Click "Subtitles " under "Listening".

Now turn on the toggle switch for Live Captions.

Click at the top to download. This will allow Windows to download the necessary language files required for live subtitles on your system.

#After downloading the necessary files, Ready to caption will appear at the top of the screen.

#You can now use the following sections to customize and use live captions on your system.

How to access system-wide live subtitles

You can access system-wide live subtitles on Windows 11 in 2 ways. Depending on your current requirements, follow any of the methods below.

Method 1: Use the keyboard shortcut

Press the Windows Ctrl Lkeyboard anywhere in Windows to turn on live subtitles.

#Windows should automatically start adding subtitles to the audio currently playing on your system.

Method 2: Use Quick Access Settings

Press Windows A to access Quick Settings on your system. Click the Edit icon.

Click Add.

Select Accessibility.

After adding accessibility features to your quick settings, click Finish.

Now click on Accessibility.

Turn on the switch for Live Captions.

That's it! You can now access live captions at any time from Quick Settings.

How to customize live subtitles

Let us customize your live subtitles to your liking. Please follow the steps below to help you through the process.

Press Windows ikeyboard and click Accessibility.

Click "Subtitles " under "Listening".

Click the drop-down menu for Title Style and select the style you want.

If you wish to further customize your heading style, click Edit .

Rename your new style at the top.

text will be selected by default. You can now customize the following variables to your liking.

• Color: Click and select the desired color.
• Opacity:Click and use the drop-down menu to select how opaque you want the text to be.
• Size:Use this drop-down menu to select your text size.
• Font:Use this drop-down menu to select your font. The following options are currently available to you.
  • Single serif
  • Proportional serif
  • Single sans serif
  • Proportional sans serif
  • Casual
  • cursive
  • 小hat
• Effect: Use this drop-down menu if you want to make the text stand out more with additional effects. You can use the following options.
  • Improve
  • Depressed
  • Uniform
  • Projection

Click on the background at the top . We will now customize the background for your live subtitles.

Use the options below to customize your subtitle background.

• Color: Click and select your preferred background color.
• Opacity: Use this drop-down menu to choose how opaque you want the background to be.

Now click on the top window to customize the subtitles window.

#You can customize the subtitles window using the same options as the live subtitles background.

• Color: Click and use this option to select a color for the Subtitles window.
• Opacity:Click and use this drop-down menu to select the opacity of the subtitle window.

Close the Settings app when finished. There are more options in the Live Captions window to customize your experience. Launch it on your PC using one of the above methods. We recommend that you use the keyboard shortcut Windows Ctrl L. Now click on the gear( ) icon in the upper right corner.

Hover over Position and select a location for your live caption window.

For the position option, you can use the following options.

• Best
• Bottom
• Floating Screen

Similarly, hover over "Subtitle Options " to customize the type of subtitles displayed on your PC.

You can use the following options for Caption Options.

• Filtering swear words
• Including microphone audio

That’s it! You will now customize live captions based on your preferences on your system.

FAQ

Here are some frequently asked questions about Live Subtitles in Windows 11 to help you stay up to date.

Does Microsoft use my voice data?

Yes, Microsoft processes your voice data if live subtitles are included. Although this process occurs entirely locally. Any audio that Windows uses for live captions is not sent to the cloud or even Microsoft servers.

What languages ​​are supported for system-wide live subtitles?

Currently, live subtitles only support English (US) as a supported language. Microsoft is expected to include more languages ​​in future updates, but there's no official word yet.

Why is Internet required to enable live subtitles?

When you enable live subtitles for the first time, all you need is an Internet connection. After downloading the necessary language files on your PC, you will no longer need an Internet connection to use Live Subtitles on Windows 11.

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