How to set the print area in Google Sheets?

How to set the Google Sheets print area in print preview

Google Sheets allows you to print spreadsheets with three different print areas. You can choose to print the entire spreadsheet, including each individual worksheet you create. Alternatively, you can choose to print a single worksheet.

Finally, you can only print part of the cells you selected. This is the smallest print area you can create since you could theoretically select individual cells for printing. The easiest way to set it up is to use the built-in Google Sheets print preview menu. You can view this content using Google Sheets in a web browser on your PC, Mac, or Chromebook.

To set the Google Sheets print area:

1. Open your spreadsheet on the Google Sheets website.
2. If you want to print a specific set of cells, first select them with your mouse in the spreadsheet.
3. If you want to print a specific worksheet, be sure to open it by selecting it from the tabs at the bottom of the page.
4. When you are ready to print, press File > Print.
   
5. In the Print Settings menu, select the Print drop-down menu in the upper right corner and select an available option.
   • If you want to print the currently active worksheet (the one you selected before printing), select Current Worksheet.
   • If you want to print the entire spreadsheet (including all worksheets), select Workbook.
   • To print only the currently selected cell (or cells), select Selected Cells instead.
6. Make any other changes to the printing options, including number of copies, print margins, etc.
7. When ready, press Next to enter the device's print menu.
   
8. Make any other changes to the printing options (including selecting the correct printer) in the device's Print menu, and then press Print.

After pressing print, your document will start printing. If you need to print the spreadsheet again, you will need to repeat these steps. You may need to configure the print area again, especially if you close the browser window or reload the spreadsheet later.

How to set the print area in Google Sheets on mobile devices

Unfortunately, mobile users cannot change the print area in Google Sheets like they can on mobile devices. You are limited to the printing options available on your mobile device. You just have to be a little creative in how you handle your data.

Set the print area in Google Sheets on mobile devices

Since each device has a different menu of printer options, you need to consider how to change the print area to suit your needs. By default, Google Sheets for mobile prints your entire spreadsheet. This includes all available worksheets.

However, if you want to print a specific worksheet, you can first determine which page (or pages) it appears on using the device's Print Preview menu by following these steps. From there, select that page number (or page numbers) as the page to print in the print options before printing.

You may also consider copying specific data from the Google Sheets spreadsheet to the new spreadsheet first. For example, if you only want to print a selected number of cells, you can copy this data to a new spreadsheet.

From there, you can follow the steps below to print the document. Since the new spreadsheet contains only the data you want, only this data will be printed. This leaves the remaining data from the original spreadsheet on the printed page.

Print your custom print area in Google Sheets on mobile

When you're ready to print, you can print using the Google Sheets app. This works on Android, iPhone and iPad devices.

To set the print area in Google Sheets on mobile:

1. Launch the Google Sheets app on your device.
2. Open the spreadsheet you want to print.
3. Click the three-dot menu icon in the upper right corner.
   
4. From the menu, select Share & Export > Print.
   
5. Use your device's printing options to manipulate the print area.
6. When you are ready, click the Print option and follow any other on-screen instructions.
   

#If the print area isn't quite right, you can always repeat these steps to try to improve the process. You can also use the steps above to revert to printing a Google Sheets spreadsheet from a PC, Mac, or Chromebook.

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