word directory preparation

word directory preparation

1. Set title format

1. Select all first-level titles in the article;

2. At the left end of the "Format" toolbar, click "Title 1" in the "Style" list.

Follow steps 1 and 2 to set the format of the second and third level titles as Title 2 and Title 3.

2. Automatically generate directory

1. Position the cursor to the left of the first character on the first line of page 1 of the article (the table of contents should be in front of the article);

2. Execute the menu command "Insert/Reference/Index and Table of Contents" to open the "Index Table of Contents" dialog box;

3. Click the "Table of Contents" tab in the dialog box, make relevant settings, and click the "OK" button. The table of contents of the article will be automatically generated.

The table of contents is used to list the titles at all levels in the document and the page numbers corresponding to the titles in the document. First, explain a concept of Word: outline level. Word uses a hierarchical structure to organize documents. The outline level is the level number of the level where the paragraph is located. Word provides 9 outline levels, which are enough for general documents. Word's table of contents extraction is based on the outline level and paragraph style. The Normal template has provided built-in title styles, named "Title 1", "Title 2", ..., "Title 9", which correspond to outline level 1 respectively. -9. We can also use custom styles instead of built-in header styles, but it's a bit cumbersome. The table of contents creation method directly uses Word's built-in title style. For methods of customizing styles, please refer to Word's help documentation.

The creation of the catalog is carried out in three steps.

1) Modify the format of the title style. Usually the built-in title style of Word does not meet the paper format requirements and needs to be modified manually. Click "Format | Style" on the menu bar, select "All Styles" in the list drop-down box, click the corresponding title style, and then click "Change". The content that can be modified includes fonts, paragraphs, tab stops, numbering, etc. The format of headings 1-3 must be modified according to the format of the paper.

2) Apply the corresponding format to the title paragraph of each chapter. Use the "Title 1" style for chapter titles, "Title 2" for section titles, and "Title 3" for third-level titles. Another advantage of using styles to format titles is that it is very convenient to change the format of titles. If you want to change the font size of all first-level titles to small three, you only need to change the format setting of the "Title 1" style, and then it will be automatically updated. The font size of all chapter titles will be changed to small three. There is no need to manually modify them one by one, which is troublesome and time-consuming. Error-prone. For information on how to apply styles and automatically update styles, please refer to Word Help.

3) Extract directory. According to the paper format, the table of contents is placed at the front of the text. Insert a new page before the main text (insert a page break before the title of the first chapter), move the cursor to the beginning of the new page, add the word "Table of Contents", and set the format. Start a new paragraph, select "Insert | Index and Table of Contents" in the menu bar, click the "Table of Contents" tab, and set the "Display Level" to level 3. No other changes are required. Word will automatically generate a table of contents after confirmation. If a chapter title is not in the table of contents, it must be that the title style is not used or is used improperly. It is not a problem with Word's table of contents generation. Please check the corresponding chapter. If the chapter title changes or the page number changes later, just update the table of contents.

Note:

2 After the table of contents is generated, sometimes the table of contents text will have gray shading. This is the field shading of Word and will not be printed when printing (if you are willing to waste a piece of paper, you can try printing a table of contents). You can set the display mode of field shading in the "View" tab of "Tools | Options"

How to create a directory in word

Use WORD to automatically generate a table of contents

Everyone is familiar with the software Microsoft WORD, but there are many functions that we have not used, many of which are very practical. Today I will explain to you how to use WORD to automatically generate a table of contents. This is very helpful for those friends who use WORD to write books and papers.

Advantages: Using WORD to automatically generate a table of contents based on the chapters of the article is not only fast, but also very convenient when reading and searching for content. Just hold down Ctrl and click on a chapter in the table of contents to jump directly to the page. More importantly, This is to facilitate future revisions, because the finished article will inevitably be revised many times, adding or deleting content. If you label the table of contents manually, it will be a headache to change all subsequent page numbers if the content in the middle is changed. The table of contents should be automatically generated. You can modify the article content at will. Finally, updating the table of contents will re-map the table of contents to the corresponding page numbers.

Steps: (The following content is operated in WORD2003. Other versions of WORD are slightly different, but they are similar.)

1. Select [Style and Format] in [Format]

2. A "Style Format" column appears on the right, which mainly uses Title 1, Title 2, and Title 3. Apply Title 1, Title 2, and Title 3 to the titles of each chapter in the text. For example: We need to use Title 1 to define "2. External conditions for the generation of false accounting information" in the article. "(1) Defects in the legal environment" is defined in Title 2. If there is (1)*** then use heading 3 to define it.

3. Of course, the properties of Title 1, Title 2, and Title 3 (such as font size, centering, bold, etc.) can be modified by yourself. Modification method: Right-click "Title 1" and select "Modify". A modification menu will pop up. You can modify it according to your own needs.

4. Use headings 1, 2, and 3 to define each chapter in the text. It is very convenient to define, just point the cursor on "2. External conditions for the generation of false accounting information", and then click the left mouse button on the title 1 on the right, and it is defined; use the same method to define 1.1 with titles 2 and 3; 1.1.1; and so on, Chapter 2 and Chapter 3 are also defined in this way until the end of the full text.

5. When everything is defined, we can generate the directory. Move the cursor to the blank position at the beginning of the article where you want to insert the table of contents, and select [Insert]--[Quote]--[Index and Table of Contents]

6. Select the second tab [Directory] and click OK on the lower right. That's OK.

The picture above is the automatically generated directory

7. After you re-modify the article content, you need to update the table of contents. The method is: right-click in the table of contents area and select [Update Domain]

8. After selecting [Update Domain], the check box in the picture above will appear. Select the second "Update Entire Directory" and click OK. That's OK.

Okay, the operation of using Word to automatically generate a table of contents is basically as I mentioned above. Have you learned it?

How to make a table of contents for a word document

To automatically generate a table of contents, the question format should be set when opening the file.

1. Do this when entering the question

1. When opening a WORD document to enter a title, click the style window on the left side of the menu font bar, select "Topic 1", and select the font and font size; if you want to display the second-level title in the table of contents, you should enter the second-level title Select "Topic 2".

2. When entering text, you should select "Text" in the style window.

3. The file has been written. You can also set the level of the questions according to the method in step 1, and use the format brush to brush other questions into the same format. The question setting is completed, and there is a small black square mark on the left side of the question.

2. After the file writing is completed, the operation when the directory is automatically generated:

1. Place the cursor at the directory to be added.

2. Click "Insert/Index and Table of Contents/Table of Contents". On the interface that appears, select the top level in the display level column to determine how many levels the table of contents is; select "Show Page Numbers", "Align Page Numbers Right" and dotted line style, etc.

3. Confirm. At this point, the directory has been generated at the location you specified.

★If not defined, the directory will not be automatically generated. This is the answer I gave among intellectuals a few years ago, one of which applies to the meaning of the question. If you are "too lazy to define it again", then there is nothing you can do to help.

How to make a table of contents for word typesetting

The steps to create a table of contents from a title style are:

(1) Move the cursor to the location where you want to move the directory. Usually created at the beginning or end of the document.

(2) Click the [Insert] | [Reference] | [Index and Table of Contents] option, and select the [Table of Contents] tab in the pop-up [Index and Table of Contents] dialog box to open the [Index and Table of Contents] dialog box.

(3) Select the style of the catalog in the [Format] list box, and the selection result can be viewed through the [Print Preview] box. If you select the [From Template] option, the logo uses the built-in table of contents styles (Table of Contents 1 to Table of Contents 9) to format the table of contents. If you want to change the style of the table of contents, you can click the [Modify] button and modify the corresponding table of contents style according to the method of changing the style. And the [Modify] button is only effective when the [From Template] option is selected.

(4) If you want to display page numbers after each title in the table of contents, select the [Show page numbers] check box.

(5) If you select the [Align page numbers right] check box, you can align the page numbers right.

(6) Specify the title level displayed in the table of contents in the [Display Level] list box. Generally, it is more appropriate to only display level 3 directories.

(7) Specify the tab separator between the title and page number in the [Tab Leader] list box.

(8)Click the [OK] button

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