How to fill in the correct corporate email address

For guidance on correctly filling in a business email address, follow the steps below: In the domain name part, fill in the company-specific domain name, such as "example.com". The username section is usually filled with the employee's name, title, or functional department, such as "john.doe", "marketing@example.com" or "hr@example.com". The username and domain parts are separated by the "@" symbol. The format is "username@domain name", such as "john.doe@example.com". Avoid using personal email addresses. Protect sensitive information using secure protocols such as HTTPS.

Guidelines for correctly filling in your business email address

When filling in your business email address, follow these steps to ensure it is correct:

1. In the domain name part

• fill in your company’s exclusive domain name, such as "example.com". Make sure the domain name portion is accurate and matches your company's website address.

2. The username part

• is usually the employee’s name, position or functional department. For example:

  • Employee name: "john.doe"
  • Position: "marketing@example.com"
  • Department: "hr@example.com"

3. Separator

• The "@" symbol is used to separate the username and domain name parts.

4. Format

• The correct corporate email address format is: "username@domain name". For example, a complete business email address might be: "john.doe@example.com".

5. Avoid using personal email addresses

• Avoid using Gmail, Outlook or other personal email addresses as business email addresses. This can damage your professional image and affect the effectiveness of your communications.

#6. Use secure protocols

• Ensure that emails are sent and received over a secure protocol, such as HTTPS, to protect sensitive information.

Fill in the example:

• If you are John Doe, working as a marketing manager at Example company, your business email address can be filled in as: "john.doe@example.com".

Note:

• Different email service providers may have slightly different formatting requirements. Be sure to refer to the specific instructions of the email service provider your company uses.
• Keep your business email address simple and easy to remember and spell.
• Check your business email regularly to ensure it is still valid and secure.

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