How to use fields in word documents

A question that troubles many Word users: How to use fields? PHP editor Youzi will take you step by step to understand the domain and its operation methods to help you process document content efficiently. Read on to demystify domains and easily improve your document editing skills.

Sometimes, fields are automatically inserted into a word document as part of another process, so you may not even know that the process involves fields. For example, in the [Text] group of the [Insert] ribbon, click the [Date and Time] field.

"In return, the [Date and Time] dialog box is also flexible. If you select a format and click [OK], you can insert the date and time according to the selected format, but not the field. However If the [Automatic Update] option is selected, as shown in the figure, Word will insert a DATE field "

1. Update field

The word "Update" has been updated. It has been used many times because it is impossible to discuss domains without using this word. Updating a field simply means forcing Word to recalculate the field value based on direct changes to itself or changes to its source file.

To update a domain, first select it and then perform the following steps:

1. Press the F9 key

2. Right-click it and select [Update Domain].

3. If the domain is located in a specific container with an [Update] button, click [Update].

Domains are updated when a domain is manually created or edited, or when the source or environment changes. The environment includes various factors that influence the context.

2. Display field shading

When you use the [Date and Time] tool to insert a date field, it initially looks like a simple date (according to personal settings). However, the date looks very different if it is selected or hovered over. Container display is a special way Word uses to display certain fields and a number of other features to remind you that you're not dealing with ordinary text. Not all fields appear this way; in fact, most fields don't. Because date fields have been a source of confusion and problems in documents in the past, Microsoft displays them in a specific way in Word.

To change the display mode of fields in word2003, select [Tools]-[Options]. Under the [View]-[Display] option, pay attention to the setting of [Domain Shading], as shown in the figure.

To change the display mode of fields in word2007, select [Office Button]-[Word Options]-[Advanced]. Under the [Show Document Content] tab, pay attention to the setting of [Field Shading], as shown in the figure.

To avoid accidental deletion or misoperation of domains, do not set [Domain Shading] to [Do not display]. In addition to using containers for certain domains, word2007 can also set settings for domains. Shading to make it easier to identify them in the document.

Do not display: For daily work, this option is not a good idea.

Always Show: This is a great option to prevent accidental editing of domain results. Using this option to display domain shading would be too distracting.

Show when selected: This is the default option; for most users, this is a compromise.

By default, word2007 sets [Field Shading] to [Show when selected]. This means that when a field is included in a document, there is no need to know about it until the shading appears when you click on it and try to modify it. The Show on selection option is a good compromise because it balances access to information with the aesthetics of the document. If a document is loaded with a lot of fields, having to look at the shading can be very distracting. However, how you set it up is entirely up to you.

Tip: If the field shading option is set to [Do not display], it is possible to edit the results displayed in the field without realizing it is a field. This happens quite often with dates and directories. However, the next time you update the fields (which may even happen automatically when you print the document), all your carefully edited content is destroyed.

The above is the detailed content of How to use fields in word documents. For more information, please follow other related articles on the PHP Chinese website!