If you work with people who live in another city or country, the ability to collaborate online is crucial. Your life will be easier once you learn about a few screen sharing tools for Mac computers. At least, that was my experience.
If you’re using Sequoia on your Mac, you definitely have more screen sharing options available. Sometimes, third-party apps can even work better, depending on what you’re looking for.
In this article, I’ll cover a few ways to share the screen of another Mac user and give you some tips to make it easier.
Screen share without distractions
Use PliimPRO to disable notifications, remove desktop clutter, and mute speakers with just a click. Get it on Setapp.
Try free Security-testedAs someone who works remotely, I know all too well the frustration when a Zoom session freezes or screen sharing tools fail. If you worked from home in 2020, chances are you also experienced this. Before you start, take some time to prepare your computer before you activate Mac screen sharing. Sometimes, you may want to test a screen sharing app on a Mac to see which one works best for you.
Every macOS update makes your Apple computer even better. With the Sequoia update, for example, you can decide whether to show or hide the tab bar when sharing your laptop screen. The update also has other features that improve your screen sharing and video chat experience, including:
When you share your screen, it’s easy to show more than you intend. You may not want your colleagues to see your embarrassing high school photos, social media feeds, or romantic texts from your sweetheart. This is why I tidy up my desktop before a scheduled video call or meeting. Fortunately, Macs have an automatic feature to make the desktop look tidier.
To tidy desktop clutter:
If you're looking to save time and keep your desktop neat while sharing your screen,PliimPROis a great choice. The app lets you make manual screen share settings adjustments before a meeting. Features include the ability to easily mute your microphone, pause notifications, and hide desktop icons and active apps with one simple action.
If you want to maintain a professional vibe, it’s a good idea to clean up more than just your Mac’s desktop. Your menu bar can show more about you than you might want. Thankfully, it’s super easy to customize it, so you can keep the apps you need for video chats visible while hiding the ones you’d rather keep to yourself.
To customize your menu bar:
If you want to tidy up your menu bar like a pro, especially to keep distractions to a minimum during screen sharing, try Bartender. You can easily hide or shuffle around icons, so only the important ones show up while you're sharing your screen. No worries about random apps or personal tools popping up unexpectedly!
Plus, if you need certain apps visible for specific tasks, you can set up custom configurations to switch things around quickly. It's a simple trick to keep your screen organized and focused on what really matters.
When you want to turn on screen sharing, you have several options as a Mac user. The best depends on factors like:
Whether you use a third-party app like Zoom or native Facetime, OS 15 Sequoia adds a few new features, like the ability to preview what your screen will look like and to change the background during video conferences.
Here’s how to preview and share screen on Mac with FaceTime:
If you want to record your screen while sharing ideas for a project or with a colleague, theTeleprompter Appis what you need.
Teleprompter App is a great tool for recording videos where you need to stay on the script without losing eye contact with the camera. Instead of reading from a screen or notes off to the side, you can use this app to scroll your script directly in front of you. The app is useful for making video tutorials, giving presentations, or just sharing your thoughts clearly.
Before you start a screen sharing session, you need to give your Mac permission to allow others to access your computer or monitor. Apple gives you options to cover whether your guest can contribute to a document or just passively watch.
Here's how to activate screen sharing:
After you turn it on, you can use the native Screen Sharing app on your Mac to start display sharing:
Read also:
When you’re done, you might want to turn off screen sharing for safety. Here’s how to do this:
If you want an easy way to screen share on your Mac using built-in tools, check outOne Switch. It’s super handy for staying focused. You can set up custom shortcuts to quickly switch important settings, which is awesome when you’re trying to get into Focus Mode while writing, on Zoom calls, or working on a big project. I’ve got a shortcut for Focus Mode, so I can turn it on and off quickly at any time.
One of the coolest features? You can instantly hide your desktop icons. If you need a tidy desktop for a screen share or just want to clean things up to help you concentrate, a quick switch will clear away the clutter.
You can share your screen on FaceTime as long as everyone has macOS 12.1 on their Mac or iOS 15.1 on their iPhone or iPad.
Here’s how to screen share with FaceTime:
Apple has some cool tools for sharing your screen asynchronously. For example, QuickTime Player lets you record your screen and your voice so you can create a video to share later. You can send those recordings directly through Messages, which means the person receiving them can check them out whenever they want. Plus, iCloud Drive allows you to share big files or folders with the right permissions, which is super handy for collaborations without the need to be online at the same time.
Sometimes, it's easier to show instead of explain. If you need to present, share ideas, or teach someone using your screen, a tool like Capto might work better than Apple's built-in screen sharing. It's a great way to quickly create screenshots and video tutorials.
Capto can record specific screen areas, add overlays, and hide desktop clutter, which is particularly useful for professional tutorials and presentations — all without the need for separate software.
Here’s how to use Capto:
The built-in apps on your Mac are pretty helpful, but they might not cut it for everything you need — especially if you’re working remotely, doing client presentations, showing off products, or working on creative projects with others. Luckily, there are plenty of ways to make your screen sharing more powerful.
To make your display settings better for a screen sharing session on your Mac, tweak the arrangement, resolution, and color profile. This way, everything will look clearer, and your presentation will be top-notch for your audience.
Here’s how to adjust Mac display settings:
When you're sharing your screen with another Mac, you can tweak the screen sharing settings to change how big or clear the shared screen looks.
Here's how to adjust the quality of sharing:
Tip: When you’re sharing your screen, it’s often helpful to quickly point out or mark certain areas while you talk. That’s where Presentify comes in. You can keep your audiences focused and engaged with interactive touches to your presentations, like highlighting your cursor or even drawing live using your iPad and Apple Pencil. Plus, you can spice things up by adding colorful shapes, arrows, and text to your screen — this will make your demos way easier to follow.
When you're getting ready to share your screen and show a specific folder, it's a good idea to tweak how it looks, especially if you have a ton of icons or files in there. For example, changing the icon size or how spaced out they are can make it way easier to find what you need while you're sharing your screen.
Here's how to do it:
With the growth of remote work and online collaboration, tons of video chat and communication apps are popping up that let you easily share your screen. These tools make it super easy to show your screen to anyone with an internet connection, no matter where they are or if they're on a Mac or an iOS device.
Here are some widely used tools for screen sharing:
For more details, check out the detailed guide to top Mac screen sharing apps.
Screen sharing and remote collaboration are essential skills, much like word processing and spreadsheets, which are considered core basic digital literacy skills. Knowing how to screen share on Mac computers opens up a world of options.
Quick recap: Use PliimPRO, Bartender, and One Switch to control how your screen looks before a session. With Capto and Presentify, you may create polished presentations and tutorial videos that feature your screen. Teleprompter App may be your best-kept secret whether you want to record a pre-recorded video message or rehearse your presentation.
These apps are available through the Setapp membership. For one monthly subscription fee, you can use over 250 iOS and Mac and iOS apps to share your screen, enhance productivity, create content, and manage your system. With a free 7-day trial, you can try these apps risk-free.
Screen sharing lets others see your computer screen over the internet or a local network. It's useful for presentations, getting feedback from colleagues, remote support, and collaboration. Since so many people video chat with friends and family, screen sharing may also be part of your personal life, particularly when sharing slides and video clips or helping less tech-savvy loved ones with computer issues.
Screen sharing on a Mac can be safe if you set it up with attention to security settings. Since it gives someone else access to view or control your computer, it's essential to consider the level of access granted — whether you allow them to control your computer or just view the screen. It’s also wise to ensure only trusted individuals connect to your Mac, which you can control by setting a password and monitoring who’s connecting. Authentication is required for access, and data transmission is encrypted, adding an extra layer of security. Plus, you can easily disable screen sharing when not in use to prevent unauthorized access.
To share your Mac's screen with a TV, you need to use AirPlay.
If you're having trouble sharing your screen between two Macs or viewing a shared screen, here are a few things to check:
Mac doesn't have a direct keyboard shortcut for launching the Screen Sharing app. However, you can quickly access it through Spotlight:
Alternatively, if you frequently use Screen Sharing, you could also add it to your Dock.
While screen sharing, you can also transfer files between the host and guest computers. After you start a screen sharing session, you can either:
If you want to share your Mac screen with an iPhone, you'll usually need to use a third-party app since macOS doesn't have built-in options for mirroring your screen to an iPhone.
If you want to record your screen while sharing it, Capto is a great solution. It is particularly helpful for creating tutorials, demonstrations, or simply capturing your screen activities during a sharing session.
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