Wouldn't it be convenient if you could compose an email now and have it sent at a later, more opportune time? With Outlook's scheduling feature, you can do just that!
Imagine that you are working late at night, inspired by a brilliant idea, and you write the perfect email. But hold on, it's already past midnight, and sending it now might get lost in the morning rush. What if you could make sure the message lands in the recipient's inbox exactly when they are most receptive? This is the power of scheduled email sending - a feature that lets you craft messages at your convenience while ensuring they deliver at just the right moment. With this capability, you are not just sending emails; you're arranging a communication strategy, enhancing every message for optimal effect.
Note. This article targets the new Outlook for Windows and Outlook 365 online. If you use classic Outlook, please refer to How to delay delivery and schedule sending in Outlook.
To automatically send an email at a certain time in the new Outlook and on the web, follow these simple steps:
Alternatively, choose Custom time and select the desired date and time from the calendar.
That's it! Your email is now scheduled to be sent at the specified date and time, allowing you to plan ahead and ensure your message reaches the recipients at the most appropriate moment.
Scheduled emails are stored in the Drafts folder within the new Outlook app. They remain in this folder until the scheduled sending time arrives. You'll find the scheduled date and time displayed at the top of the message:
This gives you the chance to review and make any final changes before the message goes out. You can also reschedule the email for another time directly from the Drafts folder.
If you find yourself needing to adjust the timing of a scheduled message or send it right away, follow these steps:
With these straightforward options, you can easily manage the timing of your emails to make certain they're sent at the most suitable moments, whether it's immediately or rescheduled for a later time.
When you're working late at night or early in the morning, you might notice schedule send suggestions popping up at the top of your messages, provided you have the Viva Insights add-in added to your Outlook.
These prompts typically show up when:
Here's how to schedule sending your email using these suggestions:
Once you click the Send button, your scheduled message will head to the Drafts folder in the new Outlook and on the web. In Outlook for Windows, it's routed to the Sent items folder.
Now, if you're wondering how to toggle this handy feature on or off, the steps are:
Viva schedule send doesn't require Outlook to be open – your emails will be sent as planned even if Outlook is closed, your computer is offline or turned off.
Yes. Even if you close Outlook, a scheduled email will still be sent at the designated time. This sets the Schedule send feature in the new Outlook apart from the delay delivery feature in classic Outlook, which only operates when Outlook is open.
Unfortunately, scheduling or delaying delivery for all messages isn't an option in the new Outlook. Unlike classic Outlook, where you can set rules to delay delivery of all emails by a specified number of minutes or schedule automatic send/receive intervals, these features aren't available in the new version. However, there's a workaround to mitigate hasty sends - maximizing the Undo send interval. While it's not the same as delayed delivery, it does provide a brief window for last-minute corrections before your message goes out.
So, that's how you schedule messages in the new Outlook and web app. With this handy feature, you can write emails whenever you want and send them later, at the perfect time for your recipient. Take control of when your messages fly out of your inbox!
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